This year, many schools have registered with Google to created Google Apps For Education domains (GAFE). These schools are able to have their students work collaboratively to share documents, calendars, and presentations. There are also a few schools where teachers have access to Chromebooks, allowing for integration of the Google products to be seamless. But for some schools the question lies, We have or want Google, Now What?

Well, first, it is important that if you do not have a Google name attached to your school (@domain), you should take a moment to consider this: When coming up with a name, remember for most instances you will have to enter the full email address as a username. For example, if you make the domain name mycatholicacademyschoolinqueens.org- all staff and students will have to enter name@mycatholicaacademyschoolinqueens.org to log in. Whew! That could get to be timeconsuming, and for the lower grades, a bit challenging. It is best to use initials if possible, and perhaps a shorter reference to your borough. Also, if you have a domain, look to get it attached to a GAFE account, so you won’t lose your current email.

Another important tip to remember, especially if you plan to purchase Chromebooks, is to make sure you purchase a device management console license. A Chrome device management license is used to configure settings and enforce policies for a specific Chrome device. Chromebooks can be customized for student use via the Google Admin Console, which allows educators to change user and device settings, manage apps, designate admin access, and more. It gives you access to device settings that let you control user access, customize features, configure network access, and more. Educators can give users different levels of freedom on Chromebooks and even create customized roles.

Using the Admin Console, administrators can create different organizational units — admins, faculty, K–8 students, high school students, and others — with customized privileges. For example, they can block K–8 students from having access to Google+, outside email and specific banned URLs, while giving teachers and administrators access. Educators can also block all apps except for approved ones or allow all apps except for blocked ones, preventing students from installing problematic extensions.

This extremely important license, will save you many headaches, in regards to limiting logins from outside your domain, blacklist certain apps or websites, and control your network access settings to make it easy for students to get up and running. You can contact a Google reseller to purchase the management license, and as a heads up- no school should pay more that $30 per device for the service.

If you are interested in learning more, look to OptionC to attend a workshop, or contact CTN Media Specialists, Angela Russell arussell@desalesmedia.org or Laura Hickey lhickey@desalesmedia.org.

Submitted by Angela Russell, Instructional Specialist